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Accounting and Grants Assistant


Democracy Fund is a bipartisan foundation that invests in organizations working to ensure that our political system is able to withstand new challenges and deliver on its promise to the American people. We work on things that make democracy work better.

At the heart of our vision for the future are three core commitments: fostering more effective governance in the United States, modernizing our election and campaign finance systems, and strengthening our media and the public square to help people understand and participate in the democratic process. To date, we have committed more than $50 million in support of a healthy democracy.

Out of deep respect for the U.S. Constitution and our nation’s core democratic values, Democracy Fund was established by eBay founder and philanthropist Pierre Omidyar. Incubated inside Omidyar Network, the Democracy Fund launched as an independent foundation in 2014 and is based in Washington, D.C.

Learn more about Democracy Fund and our sister 501c4 organization Democracy Fund Voice by visiting and


The Democracy Fund is seeking an Accounting & Grants Assistant to support the Operations Department in carrying out its finance and grants-related responsibilities. This role is vital to managing the disbursement and grants administration functions for the Democracy Fund. The Accounting & Grants  Assistant will be responsible for ensuring that all disbursements are handled in accordance with the Democracy Fund’s policies and procedures. This role will assist with the grants process and maintenance of the grants database. The Accounting & Grants Assistant also will support Democracy Fund Voice, a 501c4 social welfare organization. This role will report to the Controller.


Our work environment is collaborative and fast-paced. Our people are passionate about what they do. On an average day, you will be responsible for:


  • Timely and accurately processing of vendor, grant, and staff reimbursement payments
  • Participate in month-end closing activities including journal entries and other analysis
  • Reconcile and ensure accuracy of assigned general ledger accounts
  • Maintain the Fixed Asset and associated depreciation schedules
  • Assist Controller with Treasury functions, e.g. preparing electronic payments for approval, monitoring cash balances
  • Assist with our annual audit processes by preparing supplemental schedules and by responding to audit and Form 990 requests
  • Perform other accounting, financial, or administrative tasks as may be required from time to time by the Controller or Director of Operations and Grants Management


  • Coordinate with grants management team on the investment process, compliance, and financial reports analysis
  • Participate in monthly grantee narrative and financial reports review meeting
  • Maintain and file grants management documentation
  • Serve as a general resource in regards to finance and grants related organization policies
  • Ensure collaboration between finance and grants management teams


  • Passion for strengthening American democracy
  • Associate’s degree or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field
  • Three or more years of experience with data entry (accounts payable, accounts receivable, and journal vouchers) into a general ledger system, or an equivalent combination of education and experience
  • Experience with multi-string general ledger accounts and associated reportingProficiency withMicrosoft applications including Word, Excel and Outlook. Intermediate level experience withMicrosoft Excel (very knowledgeable of basic formulas like SUM, COUNT, MROUND, and AVERAGE and proficient with more advanced formulas like IF, VLOOKUP and HLOOKUP)
  • Quick learner with new software systems; Mac experience preferred. While not required, applicants should note if they have experience with Microsoft Dynamics GP, AdaptiveInsights, Fluxx, Expensify, Intacct, NetSuite, and Experience with cloud-based environment preferred
  • Excellent written and oral communication skills and rigorous attention to detail required
  • Collaborative, thoughtful, and trustworthy by nature, especially when approaching work, planning
  • Flexibility and initiative to work both independently and as part of a team

Interested candidates should submit a cover letter and resume. No calls please.

The Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include Republicans, Democrats, and Independents. The Democracy Fund is an Equal Opportunity Employer, where we encourage candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.

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