Grants Associate

  • Washington, DC
  • Full Time
  • Program
  • Mid Level


Democracy Fund is a foundation working to defend American democracy and challenge it to be more open and just. Created by eBay founder and philanthropist Pierre Omidyar, Democracy Fund has made more than $200 million in grants to support free and fair elections, a vibrant and diverse public square, effective and accountable government, and a just and inclusive society. In addition to grantmaking, Democracy Fund advocates for better solutions and works with partners to grow philanthropic support for our democracy. To learn more, visit and


The Grants Management team prioritizes the user experience of our grantees and colleagues in every aspect of our work. From improving our grantmaking practices to developing training for our staff, we bring a strong ethos of “getting to yes” in all that we do.

We’re looking for an organized, collaborative person with an eye for detail to join our team as a Grants Associate. In this position, you’ll work with colleagues across the organization to implement and maintain an ambitious grantmaking portfolio that champions the leaders who are helping to build an open and just democracy.

The ideal candidate is comfortable conducting compliance and due-diligence reviews, structuring complex grants, and refining systems and processes to ensure the highest level of customer service. Every Democracy Fund grant is shepherded by one of our Grants Associates, making this role central to achieving our organizational goals.

The Grants Associate also supports grant processing for Democracy Fund Voice, a 501(c)(4) social welfare organization, and reports to the Associate Director of Grants Management.


The Grants Associate’s responsibilities will include, but not be limited to, the following:


  • Coach and advise program teams on effective and appropriate grant structures, compliance, and risk management.
  • Review proposals and grant reports to ensure compliance with Democracy Fund policies, IRS rules and regulations, and grantmaking best practices; monitor other legal issues in partnership with the Associate Director of Grants Management and General Counsel.
  • Prepare grant, sponsorship, and amendment agreements.
  • Collaborate with colleagues to refine grantmaking practices to make them increasingly transparent, streamlined, and grounded in our organizational values.
  • Become a Fluxx expert who can assist staff and grantees using the system; support Fluxx fixes and upgrades; and facilitate data reporting from the system.


  • Maintain grant records in Fluxx to ensure a high level of data integrity and accuracy.
  • Support internal reconciliation and reporting; help prepare grant data for Democracy Fund’s annual tax return and audit.
  • Develop data reports and visualizations to monitor the grantmaking pipeline and share insights and trends in our grantmaking.
  • Stay informed about grantmaking best practices, sharing knowledge, and creating resources for Democracy Fund staff.


  • Proactively seek opportunities to partner with colleagues within and across departments to improve our systems and processes.
  • Cultivate a collaborative, supportive, and productive organizational culture that encourages participation from all stakeholders.
  • Complete other special grantmaking projects and duties, as requested by the Associate Director of Grants Management.


  • At least three years of experience in a grants administration, grants management, or related role.
  • Demonstrated experience working with legal and compliance issues related to private foundation and/or 501(c)(4) grants or contracts management. Familiarity with IRS-defined lobbying and project grant rule grants, as well as expenditure responsibility grants, is a plus.
  • Strong technical and database capabilities, ideally with knowledge of and experience with Fluxx.
  • Ability to multitask and support multiple priorities while exhibiting excellent time-management skills; ability to meet deadlines.
  • Exceptional customer service, problem-solving, and project-management skills.
  • Flexibility and initiative to work both independently and as part of a team.
  • Ability to manage ambiguity in a growing organization, while helping the organization build and maintain structures for consistency.
  • Commitment to learn and grow in a workplace that values multiple dimensions of diversity.
  • Professional maturity, discretion, and good judgment.


The Grants Associate may be based remotely in the United States or in our home city, Washington, D.C. Those not in Washington, D.C., must be able to travel there (generally, once every quarter) and must regularly be able to work during our core working hours of 9:00 a.m.–5:00 p.m. ET.


Salary range begins at $76,486.50 per year.


Interested candidates should submit a cover letter and resume. Applications submitted without a cover letter or lacking the desired number of years of experience will not be considered. Take this as a chance to tell us about yourself and why you're interested in joining our team. No calls, please.

Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include Republicans, Democrats, and Independents. The Democracy Fund is an Equal Opportunity Employer that encourages candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.


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