Operations Team Intern (Fall 2022)

Washington, DC
Full Time
Program
Entry Level

ABOUT US

Democracy Fund is a foundation working to defend American democracy and challenge it to be more open and just. Created by eBay founder and philanthropist Pierre Omidyar, Democracy Fund has made more than $200 million in grants to support free and fair elections, a vibrant and diverse public square, effective and accountable government, and a just and inclusive society. In addition to grantmaking, Democracy Fund advocates for better solutions and works with partners to grow philanthropic support for our democracy. To learn more, visit www.democracyfund.org and www.democracyfundvoice.org.

POSITION SUMMARY

Democracy Fund champions leaders and organizations who defend democracy and challenge our political system to be more open, just, resilient, and trustworthy. We believe that experimentation, learning, and adaptation are key to the health and resilience of any system, whether it is our organization or the American political system. As grantmakers we focus on listening and being of service to our grantees, who are visionaries and our collaborators, and on ways we can more deeply embed diversity, equity, and inclusion as values central to the success of our work and mission. 

We offer a paid internship program in an inclusive environment that gives students and recent graduates the unique opportunity to make important professional contributions to our work.

We are seeking a highly motivated candidate to support the Operations Team for a nine-month, full-time internship, starting September 7, 2022 and running through June 24, 2023. This position is for someone who is based in the DMV area with the opportunity to work remotely. Duties will require occasional in-person office visits to work on specific projects and events. The pay rate is $21 per hour for undergraduate interns and $25 per hour for graduate-level interns. This position will report directly to the Executive Assistant of the Chief Operating Officer.

The Operations Intern provides high-level administrative support to Democracy Fund’s full Operations Team. This position is intended to provide a qualified intern with opportunities to learn through experience and training on many aspects of operations in a nonprofit organization. In this role, the intern will have the opportunity to apply and refine skills related to meeting management support, project management, logistics and coordination of office processes/procedures, event and meeting planning, and other operations management functions. This position will be pivotal to improving productivity across six different teams.

We are looking for someone who enjoys working in a fast-paced, mission-driven, entrepreneurial environment, who brings a keen attention to detail while managing multiple projects. The successful candidate will be resourceful, well-organized, highly collaborative; possess strong written and verbal communication skills; enjoy creating smooth-functioning operations; and excel at managing a realistic balance among multiple priorities.

PRIMARY RESPONSIBILITIES

The Operations Intern responsibilities include, but are not limited to, the following:

  • Assist the Executive Assistant to the Chief Operating Officer with meeting and calendar management, contract and invoice management, formatting various documents and presentations, team deadline tracking and management, research productivity systems, and software to use across the Operations Team.
  • Provide logistical support before, during, and after meetings with internal stakeholders, including larger in-person and virtual events - e.g., coordinating meeting times, notetaking, drafting memoranda and agendas, proofreading and copyediting materials, and providing readouts.
  • Assist the Executive Assistant to the Chief Operating Officer in running and planning all-staff monthly meetings, all-staff retreats, and end-of-year team and organization celebrations.  
  • Have a hands-on approach by proactively following through on various priorities and projects.
  • Support efforts to improve data collection and knowledge management, strengthen learning systems, and foster a culture of learning.
  • In conclusion of the program, the intern is required to give a presentation related to their experience.

EDUCATION, EXPERIENCE, AND SKILLS REQUIREMENTS

  • A deep passion for strengthening American democracy, particularly for communities that have been historically excluded from democratic processes.
  • Ability to work full-time (35-40 hours per week).
  • Completion of an accredited (undergraduate or graduate) university program, or equivalent experience in the field, preferably in Business Administration, Nonprofit Management, or a related area.
  • Willingness to contribute, learn, and respectfully engage with those who have different perspectives.
  • Excellent organization, prioritization, project management skills; detailed oriented.
  • Excellent written and oral communication skills.
  • Ability to build relationships across the organization in addition to external partners and consultants.
  • Resourceful team player who works well independently.
  • Curious, open, and motivated to learn and grow.
  • High comfort with Microsoft Office and in A/V set-up and troubleshooting.

HOW TO APPLY

Interested candidates should submit a cover letter and resume through our Jobs page. Applications submitted without a cover letter or lacking the desired years of experience will not be considered. Take this opportunity to tell us about yourself and why you're interested in joining our team. No calls please. 

Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include Republicans, Democrats, and Independents. Democracy Fund is an Equal Opportunity Employer, where we encourage candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.

 

 

 

 

 

 

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