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Accounting Manager

ABOUT US

Democracy Fund is a bipartisan foundation that invests in organizations working to ensure that our political system is able to withstand new challenges and deliver on its promise to the American people. We work on things that make democracy work better.

At the heart of our vision for the future are three core commitments: fostering more effective governance in the United States, modernizing our election and campaign finance systems, and strengthening our media and the public square to help people understand and participate in the democratic process. To date, we have committed more than $100 million in support of a healthy democracy.

Out of deep respect for the U.S. Constitution and our nation’s core democratic values, Democracy Fund was established by eBay founder and philanthropist Pierre Omidyar. Incubated inside Omidyar Network, Democracy Fund launched as an independent foundation in 2014 and is based in Washington, D.C. 

Learn more about Democracy Fund and our sister 501(c)(4) organization Democracy Fund Voice by visiting www.democracyfund.org and www.democracyfundvoice.org.

POSITION SUMMARY

Democracy Fund is seeking a highly organized and tech-saavy Accounting Manager to lead our monthly and year-end closing processes and oversee our accounts payable function, ensuring that staff, grantees, and vendors have the resources to execute successfully.  The Accounting Manager will manage our general ledger, maintain the integrity of our financial data, and support our annual audit and 990 processes.

The ideal candidate will be a excel-wizard who is passionate about customer service and delivering timely, accurate financial data to inform organizational decisionmaking. The Accounting Manager will join an established Operations team, playing a critical role in developing systems and processes that make our Finance functions more efficient, nimble, and responsive to the evolving needs of a growing organization. The Accounting Manager will also provide financial support to Democracy Fund Voice, a 501(c)(4) social welfare organization, and will report to the Controller.

Responsibilities include, but are not limited to:

PRIMARY RESPONSIBILITIES:

DAY-TO-DAY SYSTEMS AND MONTH-END CLOSE

  • Manage the monthly accounting close process.

  • Review and approving daily and monthly journal entries. 

  • Record stock contributions. 

  • Research and answer financial questions raised by staff.

  • Oversee reconciliation of corporate card reports with Intacct (general ledger system) and Expensify (expense reporting system).

  • Maintain chart of accounts in Expensify, Intacct, Fluxx, and Adaptive Insights (budgeting and reporting platform).

  • Maintain salaries and benefits data for the budget and forecast.

PAYROLL PROCESSING

  • Verify timekeeping records and consult staff about any discrepancies.

  • Record payroll data on Tri-Net, our Professional Employer Organization (PEO) platform, and verify all amounts prior to transmittal.

  • Maintain compliant policies and procedures for processing bi-weekly payroll.

  • Remit bi-weekly 401k contributions.

  • Record bi-weekly payroll in Intacct.

  • Manage the monthly accounting close process.

SUPERVISION OF ACCOUNTS PAYABLE

  • Review and approve vendor invoices and expense reports for payment.

  • Review executed contracts and grants and approving consultant and grantee payments.

  • Oversee maintenance of ACH information from vendors, staff, and grantees.

  • Oversee maintenance of vendor, staff and grantee data in Intacct and Fluxx (contracts and grants database).

  • Record adjustments to PTO accruals in Intacct.

  • Prepare annual Form 1099 reporting and associated record-keeping requirements.

  • Mentor and guide staff accountant to ensure all payments are processed appropriately.

ANNUAL AUDIT AND 990 PREPARATION

  • Prepare year-end schedules and closing entries.

  • Prepare year-end workpapers as assigned by the Controller or requested by the external auditors.

  • Review year-end schedules and journal entries prepared by the accounting team.

  • Assist the Controller with the completion of the Audited Financial Statements and supporting notes.

  • Partner with the Controller to prepare the annual 990 filings for Democracy Fund and Democracy Fund Voice.

TEAM LEADER AND MEMBER

  • Supervise staff, and support the professional development of direct report

  • Conduct Finance Department Orientation trainings to onboard all new staff.

  • Co-Lead Finance trainings to keep staff apprised of our systems, processes, and best practices.

  • Act as back-up to the Controller to ensure accounts are adequately funded.

  • Complete other special projects and duties, as requested by the Controller. 

EDUCATION, EXPERIENCE, AND SKILLS REQUIREMENTS:

  • Passion for strengthening American democracy.
  • Minimum of three years of supervising the day-to-day Finance functions and people, plus a minimum of seven years of professional experience working with or in non-profit organizations; prior experience working with private foundations and/or 501(c)(4) social welfare organizations preferred.  

  • Bachelor’s degree in Accounting/Finance required; CPA and/or audit experience preferred. 

  • Intermediate to advanced knowledge of Microsoft Excel, including expertise using very basic formulas like SUM, COUNT, MROUND, and AVERAGE and more advanced formulas like IF, VLOOKUP, and HLOOKUP .

  • Prior experience with cloud-based accounting systems and high-level of comfort working in a paperless environment.

  • Skilled in pro-actively handling multiple projects simultaneously and prioritizing tasks and deadlines with a rigourous attention to detail to deliver high quality results and customer service.

  • Strong strategic and leadership skills and proven ability to translate strategy into action

  • Flexible and responsive to changing priorities in a fast-paced environment, including the ability  to adjust work schedule to meet varying accounting deadlines.

  • Discretion and maturity in handling sensitive financial data, including payroll.

  • Experience with a Professional Employer Organization a plus.

  • Experience with Microsoft Office suite in a Mac environment preferred, and experience with Dynamics GP, Adaptive Insights, Fluxx, Expensify, Intacct, NetSuite, and/or Bill.com a plus.

  • This role is based in Washington, D.C.

HOW TO APPLY

Interested candidates should submit a cover letter and resume. No calls please.

Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include Republicans, Democrats, and Independents. Democracy Fund is an Equal Opportunity Employer, where we encourage candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.

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