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Program Associate, Elections & Voting

ABOUT DEMOCRACY FUND

Democracy Fund is a bipartisan foundation that invests in organizations working to ensure that our political system is able to withstand new challenges and deliver on its promise to the American people. We work on things that make democracy work better.

At the heart of our vision for the future are three core commitments: fostering more effective governance in the United States, modernizing our election and campaign finance systems, and strengthening our media and the public square to help people understand and participate in the democratic process. To date, we have committed more than $100 million in support of a healthy democracy.

Out of deep respect for the U.S. Constitution and our nation’s core democratic values, Democracy Fund was established by eBay founder and philanthropist Pierre Omidyar. Incubated inside Omidyar Network, the Democracy Fund launched as an independent foundation in 2014 and is based in Washington, D.C.

Learn more about Democracy Fund and our sister 501c4 organization Democracy Fund Voice by visiting www.democracyfund.org and www.democracyfundvoice.org.

POSITION SUMMARY 

Democracy Fund is seeking a Program Associate to support our Elections team as we develop new means to share election administration best practices, foster peer-to-peer learning between election officials, and build a community of learning and innovation. This new position involves grant-making, project management, and other efforts – including content creation and information sharing within the field and with the general public – to encourage a voter-centered focus in election processes. Such efforts include expanding the functionality and reach of a Democracy Fund project, www.electionline.org, the nation’s only nonpartisan, non-advocacy clearinghouse for election administration news and information. 

We are looking for applicants who possess an entrepreneurial spirit and are passionate about making our democracy work better. The ideal candidate will possess an understanding of how elections work and bring several years of experience in or around election administration, government, civic technology, or another field of public service. This role offers a unique opportunity to use online engagement, trainings, convenings, and research to foster greater learning and collaboration among election officials. The successful candidate will have strong writing skills, strong communications skills, and a track record of working well with others to get things done in a complex, fast-paced environment. As an organization that works with people, grantees, and institutions that span the entire political spectrum, the willingness and ability to work well across the aisle is essential.

This position will temporarily report to the Program Director, Elections.

CONTENT STRATEGY AND AUDIENCE ENGAGEMENT

  • Assist the electionline.org site editor with regular updates to the electionline.org website. Publish both original and sourced content for electionline.org, and work across the Election Program to identify information for the publication pipeline.

  • Manage electionline.org consultants to improve website functionality and website design. In particular, improve the functionality and collection of data, reports, and resources.

  • Use analytics and data to inform and improve decision making, including long-term strategies. Devise and implement testing, targeting, and segmentation to grow the electionline.org audience and readership.

  • Manage the development of a new feature on electionline.org: State pages and features. Assist with the creation of an engagement plan for state association representatives over time to bring more readership to the state pages.

  • Aid in developing a network of election officials, using electionline.org as a tool to connect them with one another, foster peer-to-peer learning, and build a community of innovation. 

  • Educate the election official network, nonprofit leaders, and other relevant audiences on electionline.org’s resources. Enlist the help of the election official network in promoting electionline.org, connecting people to the site, and providing feedback on how to improve its functionality.

GRANT MAKING

  • Identify, develop, and evaluate grant-making opportunities that are aligned with our strategy and budget, and support analysis, negotiation, and grant structuring.

  • Manage the operational procedures and documentation associated with making grants, including new relationships with potential grantees, proposal materials, organizational documentation, grant agreements, record keeping, and reporting requirements.

  • Provide support to and oversight of grantees to help ensure their success, with a particular focus on relationship-building and trust as essential components to growing our partnerships. Lead check-ins and support grantee meetings.

  • Facilitate increased dialogue and collaboration in the field by working with Democracy Fund staff to convene grantees, election officials, academics, political leaders, and others. Manage relationships and logistics associated with events as appropriate.

  • Build relationships with program officers at other foundations, participate in philanthropic conferences, organize regular funder conversations, and otherwise support collaboration with peer funders.

LEARNING AND IMPACT

  • Manage several consultant check-ins and invoice workflow, as well as assessing and archiving deliverables.

  • Engage to support the development of new programs and policies within our initiatives and across the organization through research and study.

  • Support the development and evolution of the Election Program strategy. 

  • Promote effective communications around goals, priorities and grantee efforts. 

  • Share our learning with the field and establish Democracy Fund brand through research, writing, and public speaking.

TEAM MEMBER

  • Actively work to support the success of other staff members, not only within the Elections Program but the entire Democracy Fund team, and cultivate an organizational culture that is highly collaborative, positive, and productive.

  • Collaborate with colleagues on supportive and complementary approaches that advance Democracy Fund’s overall mission and goals.

  • Work innovatively to not only solve problems for your individual projects but generate ideas to help advance the work of a small, highly collaborative team.

EDUCATION, EXPERIENCE, AND SKILLS REQUIREMENTS

  • Deep passion for strengthening American democracy.

  • Bachelor’s degree required.

  • 4-6 years of experience working in communications or public service with an emphasis on writing; past focus on technology and/or digital content creation across platforms preferred.

  • Exceptional communication skills (verbal and written) required, including the willingness and ability to communicate and collaborate with a diverse cohort of leaders and stakeholders from across the political spectrum. 

  • Familiarity with CMS and HTML concepts and/or the Adobe Creative Suite are a plus.

  • Proficiency in Microsoft office suite (Word, Excel, PowerPoint). 

  • Previous grantmaking experience is valued but not necessary. Candidate should be able to analyze and assess organizations and their contributions to the elections field.

  • Professional maturity, demonstrated ability to exercise good judgment.

  • Skilled in pro-actively handling multiple assignments simultaneously and prioritizing tasks and deadlines with an attention to detail to deliver high-quality results.

  • Success in developing and maintaining institutional, political, and personal relationships.

  • Strong strategic skills and proven ability to translate strategy into action.

  • Ability to travel periodically for project work.

  • Flexibility and initiative to work both independently and as part of a team.

  • This role is based in Washington, D.C.

Interested candidates should submit cover letter and resume here.  No calls please.

Democracy Fund is committed to a diverse workplace, seeking voices and expertise from people from across the political spectrum. Our board, staff, advisors, and grantees include Republicans, Democrats, and Independents.  Democracy Fund is an Equal Opportunity Employer, where we encourage candidates of all ages, color, ethnic background, country of origin, religion, disability status, gender, sexual orientation, and gender identity to apply.

 

 

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